Dundee University Rucksack Club

Minutes Meeting October 20/10/2005 7pm 

Attended by

Dave Manson               Caroline Shrubsole       Katherine Fishwick       Mhairi Martin              

Alexei Matveyev           Fiona Bangs                 Sheryl Mitchell

Apologies

None

President:

1.1 Attendance on meets;

‘Committee need to be on meets; only 3 members were on both Freshers meets.

The committee has a role to go on trips; members old and new have remarked upon this issue.’

Committee discussion:

• Other committee members have spent a lot of time organising extra activities for the club, e.g. teaching climbing.

• Agreed it is important for committee to go on trips; but it has to be realised that a lot of time outside the meets is put into the club.

1.2 Notice board:

The notice board has not been changed enough.  It was decided that members of the committee would put up relevant information according to their role, thus it doesn’t become one persons sole responsibility.

1.3 Other business:

Doing very well in terms with membership; 130 members as of 20/10/05

Freshers’ meets went very well. The use of a coach proved to be successful when organising large numbers with routes on the fresher day meet. 

The songbook will be ready for Christmas.  The committee would like to ask the permission of Dr Paterson and Grumpy to work with the format devised for the 2003 edition. Suggestions from the club for additions/alterations. Hold a separate meeting for the song book.

Vice President:

2.1Navigation Lecture:

Held on the 28^th September, it was a great success; attended by 30 members, the lecture used a combination of practical and traditional styles of teaching navigation which proved to be a very effective method.

2.2 First Aid lecture:

Due to climbing; the first aid lecture was postponed to Monday 31^st October.

2.3 Gear Night (Perth):

Members went to gear store in Perth (13^th October); suggested a repeat visit in semester two as the store has a better range of gear than those in Dundee.

2.4 Club Bothy:

Now getting too cold to make a maintenance trip; suggested date to coincide with Linn of Dee day trip (19^th March 2006). This allows plenty of time to make arrangements.

2.5 Roger wild course (Safety course):

Need to decide on who goes. Will be held at Glenmorelodge and will deal with good mountain practice.

2.6 Conville course.

The organisers will be contacted to find out if spaces have been reserved and request will be made for application forms.

Meets Secretary:

3.1 Minibuses

Enterprise are threatening to take the account away, because they are loosing money with the present arrangements.

Contingence considerations:  University buses may not be firmly allocated to DURC (Competitive sports events take priority). These buses also require unsuitable key pick-up time.  Other firms in town will be approached members. Meets Sec. has contacts through St. Andrews University club, will  approach them.

3.2 GSG and Naismith hut

Club will pay only for beds that are used at GSG hut; hut sleeps 14.

3.3 Keys

Meets sec. asks who can pick the post to get keys; Katherine volunteers.

3.4 Drivers packs:

These will be organised by the President once the minibus issue has been resolved.

Treasurer:

4.1 Accounts:

Healthy

Social

5.1 Autumn Ceilidh

• Need cash for the band, Katherine to organise.
• So far 76 tickets sold.
• Raffle prizes:

Case of wine from Speedwells

                                    Free ticket for the DMFF

Several prizes from Tiso

Club t-shirts etc.

5.2 DMFF

Need to go shopping for items to sell at DMFF; date arranged for committee members to help out.

5.3 Christmas Dinner

Date either 7^th / 14^th December 2005

Currently checking out several options for venue.

5.4 T-shirts

We have sold a lot of orange and blue t-shirts, thank you to all who purchased.

Ideas have been put forward for new options E.g. hoodies, technical shirts etc. Those finalised will be ready next semester.

Gear sec:

6.1 Tiso sponsorship:

From the sponsorship with Tiso the club gear store will receive:

· 5 Rucksacks

· 3 Waterproof jackets

· 3 pairs of waterproof trousers

· 2 pairs of small crampons

· 3 head torches

           = £680 retail value

Still working on discount for the club at Tiso.

6.2 Inventory:

Inventory will be completed by 26^th October.

Require a moneybox for deposits; otherwise everything is going well.

6.3 Climbing:

Due to the introduction 25 new members will be registered with the wall. It was a big success. Committee would like to thank Bob for all his efforts. Avertical World management have requested that the same arrangements continue next year.

Meeting ends

Date of next meeting to be set.