Dundee University Rucksack Club

Minutes of Committee meeting 23/08/06 1930 to ~2130

 

Present  

 

Mhairi Martin

Andrew McKenzie

Jon Bowyer

Allan McCulloch

 

 

 

 

 

Apologies

 

Sarah Brotherstone                                           Miriam Brown

Julia Capper    

 

 

1. President’s Report

 

1.1  Changes to constitution

 

Any proposed changes to the constitution will be voted at the slideshow.

 

1.2  Roles and responsibilities

 

A meeting is to be arranged to discuss the roles and responsibilities of committee members. This is to establish if people feel they are under taking too much work or have extra capacity.

 

1.3 Climbing Trip

 

Enquiries are being made about a possible trip to the Ice Factor

 

1.3  Climbing Introduction

 

Attempting to arrange a climbing introduction for members who would like to learn climbing. Will speak to Bob.

 

1.4  Lectures

 

The possibility of opening lectures up to the wider outdoor community was discussed (e.g. inviting St. Andrews university).

 

 

1.5  Book of Club History

 

It was suggested that a book could be created detailing the history of the club.

2        Vice President (in absentium)

 

Nothing to report

 

 

 

3        Treasurer

 

3.1  Honorary VP

 

Conrad Dickinson has agreed to be an Honorary Vice President.

3.2  Fresher’s Fair

 

Suggestions for fresher’s fair included:-

-         Banners (e.g. map of Scotland showing munros)

-         Slideshow (on a laptop)

-         Route simulation (map software on another laptop)

-         Setting up a system to hand out flyers / attract attention

-         Meeting at pub on Friday night (15th Sept) inviting new members to come along and meet everyone.

 

 

3.3 Meets Prices

 

A spreadsheet of meet costs was produced by JB and MM to inform the new meets prices Based on this meets prices will be decided at the next meeting when more members are present.

 

3.4 Name has now been correctly updated on bank account.

 

3.5 Bank statements are only sent when there has been activity.

 

3.6 Munro list could not be included in the booklet due to formatting problems.

 

 

4        Meets Secretary

 

4.1  All day meets and weekend meets have been decided.

 

4.2  Mountain Huts

 

Confirmation for one hut still needed by email. Rest have been confirmed.

 

 

Morvich hut must be contacted to check it is possible to reduce number on booking (to 15 people).

 

 

4.3 Emailing before meets

 

The use of email to advertise meets and routes was discussed and it was agreed this should be encouraged.

 

4.4 Climbing

 

It was agreed that Climbing at Avertical World on Wednesday night should be made more official by including it on a flyer at fresher’s fair.

 

 

 

 

5. Gear Secretary

 

5.1 Auditing

 

Auditing of all equipment in the gear store is underway. The gear store has also been reorganised and the new system will be ready before the start of term.

 

5.2 Kit Safety

 

Concern was raised about the safety of some equipment including Crampons and Ice Axes. It was suggested that Tiso could check the crampons that were supplied last year. MM and AMcC to follow this up.

 

There is a seminar on gear maintenance at the Safety and Good Practice seminar (18th / 19th Nov) which the gear secretary should attend.

 

 

5.3 Tiso Sponsorship

 

There is potential for continued sponsorship from Tiso in the form of gear donations. MM and AMck (currently employed by Tiso) to investigate this. The club could promote tisos at different events. One possibility may be the sponsorship of a bouldering team.

 

 

6. Social Secretary (in absentum)

 

6.1 Burns Night Supper

 

Has been provisionally booked at Queens hotel for the 25th Jan. Band still to be confirmed. Ticket price still to be confirmed.

 

6.2 Autumn Ceilidh  

 

The Friary has been booked for Oct 5th.  Tickets will be sold at freshers fair and will be £5. A raffle prize is to be organised.

 

6.3 Christmas Dinner

 

It has been proposed this should be on Friday the 1st Dec. A restaurant is to be decided. Suggestions included the REP, Sheridan’s, or an out of town venue which would be possible as we will have a minibus. Suggestions for further out of town venues include those around Broughty Ferry or the Kittiewake (Barnhill).

 

7 Website / Communication

 

 

7.1 Website

 

The newly updated website will go live shortly before freshers' week and will be accessible via the same URL (http://www.durc.org.uk). It provides an interactive photo gallery system which members can use to upload and share photos as well as browsing, rating, and commenting on the photos others have put up.  The updated site also has lots of new and updated content. An announcement will be made when the site is "live". The new website is hosted on AMcC’s web server rather than the university web server. This gives the following advantages:-

 

-         Photo gallery system can be used

-         Sponsorship can be placed on the website (University disallows this)

-         Provides more flexibility for installing web applications

 

7.2 Mailing list

 

The current mailing lists (durc, durc-announce, and durc-committee) will be moved over to a GoogleGroups system integrated into the new DURC website. This will provide the same features as the current list however provides greater flexibility for mailing preferences, and allows the lists to be used via a web forum interface for those who prefer not to subscribe by email. The aim is to provide an easier to use system that will put an end to the problem of people being subscribed who don’t want to be (and the resulting in the"unsubscribe me" messages we all keep getting)

 

More information about this changeover will be sent out via the existing durc-announce system shortly, including instructions on how to sign up to the new system.

 

 

Date and Time of Next Meeting: Wednesday 6th September 2006, 7:30pm - 1 Milnbank Gardens