Dundee University Rucksack Club

Minutes of Meeting 06/09/06, 7:30pm to 9:30pm

 

 

Present

 

Mhairi Martin

Julia Capper

Andrew McKenzie

Jon Bowyer

Sarah Brotherstone

Alan McCulloch

Miriam Brown

 

 

 

President’s Report

 

1.1  Constitution Changes

 

These should be made quickly so that new members are not put off. We will change:

a)      “Terms” to “Semesters” and

b)       alter the timing the agenda has to be sent to the rest of the club to one week before the next meeting.

 

1.2  Roles and Responsibilities

 

We will think about this later when we have more time.

 

1.3  Trip to the Ice Factor

 

It may be possible to negotiate the price with the company.  The bank balance of the club and the degree to which the trip is official will determine the extent to which the club subsidises this.

 

1.4  Climbing Introduction

 

There seem to be no problems with this.  Mhairi will get in touch with Bob to arrange dates, possibilities include 27/09/06, 11/10/06, 18/10/06.

 

 

1.5  MC of S

 

Mhairi is looking into getting blown-up posters of the magazine because Dave McLeod was on the front and Conrad was inside the back cover.

 

 

1.6  Glenmore Lodge

 

Booklets are out and will be sent to us soon.  We get a 10% discount on groups of more than 6.

 

 

1.7  Tiso

 

It might be advantageous to ask for money instead of kit as this would be more useful for the club at the moment. Mhairi and Andrew to follow this up with Tiso.  Crampons have been handed in for repair.

 

1.8  Grant

 

There is no news as the Sports Union has not yet been allocated funding.

 

1.9  Blacks

 

Mhairi is going to ask Blacks if they’ll sponsor us to see if they’ll give us a better deal than Tiso.

 

1.10 Members

 

Someone from Abertay wanted to join, that’s fine as long as we keep to our 30% max non-student members quota.

 

1.11 Will’s slides

 

It might be sensible to show these on a loop while people are coming into the slide-show.  Julia will phone him to talk about logistics.

 

1.12 Receipt Books

 

We will need these for the Sports Fayre, Jon will buy two.

 

 

Vice President

 

2.1 Lectures

 

All of these will be held in the Tower Building.

 

 

2.2 Advertising

 

The Union won’t let you advertise another location in their building so we’ll have to be careful about what we put on posters and possibly produce two separate copies.

 

 

2.3 Notice Board

 

We need pictures to go up on this.

 

 

2.4 Conville Course

 

We have been allocated up to 4 places and Julia has the application form.

 

2.5 First Aid Lecture

 

This will take place on Saturday 21/10/06.  It will be mentioned at the slide show.

 

2.6 First Aid Kits

 

Julia has re-stocked these so we now owe her money.

 

2.7 Conrad

 

A suggestion was made to invite him to give a public lecture and charge an entry fee to make money for the club.  He has a very busy timetable, but seems happy about being approached so we might as well try.

 

2.8 Mountain Rescue

 

Organisation is underway, more details will be given when they’re confirmed.

 

2.9 SPA/ML

 

The courses tend to occur during term time so at the moment the sensible thing to do would be to promote it.

 

2.10 E-mails

 

Distinctions should be made clear so that club members know which views are those of the committee and which belong to individuals.

 

2.11 Gear night at Craigdon

 

Julia will try to arrange this for either 22/09/06 or 20/10/06.  A nominal fee will be charged for petrol money.

 

Treasurer’s Report

 

3.1 Balance

 

As we have had a few problems in the past with skating near the red it was suggested that a slightly less casual and more efficient system be put in place to ensure we avoid this.

 

3.2 Meets Prices

 

Prices for this session have been set at £15 or £19 for weekend meets depending on distance and £9 for day meets.

 

3.3 Owing People Money

 

Several people are owed nominal amounts of money (in particular Mike who is owed a little more than a nominal amount.)  These people should be paid back ASAP but we’ll wait until membership money comes in.

 

Meet’s Secretary

 

4.1 Kintail

 

The number of places for Kintail will be reduced from 24 to 14.

 

 

Gear Secretary

 

5.1 Audit

 

It has not been possible to obtain an audit from the previous gear secretary to date. The previous gear secretary has promised it will be made available at the beginning of next term.

 

5.2 Safety of Kit

 

Gear that looks outdated and potentially unsafe has been separated. All mountain technology crampons that were donated by Tiso have been returned for an inspection as a member has noted problems with them while on a hike. A meeting will be held at the gear store on the 14th Sept to make a committee decision on which kit should be decommissioned. 

 

.

 

Social Secretary

 

6.1 Autumn Ceilidh

 

This will be on the 6th October and Sarah needs a cheque for it.

 

6.2 Friary

 

Sarah is still trying to contact them re. a licence.

 

6.3 Drouthy’s

 

We need to ensure that Drouthy’s will be ready with the printing by next week.  We also need to ask them about the sponsorship money they said they’d give us “up front”, and for raffle prizes.

 

6.4 Christmas Dinner

 

Proposed date is 01/12/06, Lloyds do one for £12 a head.  Perhaps somewhere out of town would be good, we could use minibuses (Julia said she would be happy to drive one.) 

 

6.5 Three Legged Pub Crawl

 

We will try to fit this in at some point.

 

6.6 Burn’s Night

 

Burn’s night is currently booked for Burn’s Night (25th January).  A possible band would be the Eden Band which we’ve used before.

 

Website

 

7.1 Website

 

We are LIVE (woohoo!)  But we now need contributions in a photographic form for the photo gallery which is looking sadly neglected at the moment.

 

Fresher’s Fayre

 

8.1 Tiso Advertising

 

The manager of Tiso wants Andrew to wear Tiso Uniform, hand out Tiso goodie bags and advertise generally for Tiso at the Sports Fayre.  There would have to be something in it for us and he will talk to them about it.  If we do this we’re in a stronger position for negotiating a deal with them.

 

8.2 Help with Sports Fayre

 

Any DURC members who are free and willing to help on the 15/09/06 should get in touch with the committee.  Please wear some form of DURC attire.

 

8.3 Captain’s Induction

 

A lot of decisions re. the Sports Fayre will have to wait until Mhairi has been to this meeting and knows what kind of plot we’re likely to get on the day.

 

8.4 Thursday Night

 

As many of the committee as possible will meet to set up a production line for the Sports Fayre stuff.

 

8.5 Kit

 

It was felt that it would be good to display some of the kit we use as it looks quite cool.  Various people will look into the possibility of acquiring a mannequin to dress up in climbing stuff and we will possibly have a teddy bear abseiling from something.(Not holding an ice axe as that might be bad for health and safety particularly if said bear accidentally let go.)

 

8.6 Drouthy’s and Fresher’s Fayre

 

Drouthy’s has been booked for after the Fresher’s Fayre for 8:00 pm.

 

8.7 Slide Show Promotion

 

Julia will knock up an A4 poster that can therefore be printed out millions of times cheaply to advertise this.

 

 

Date and time of next meeting: 7:30pm Sunday 17th September 2006, 1 Milnbank Gardens.

 

ALSO… Can all members of the society please forward agenda items to me (Miriam, M.J.Brown@dundee.ac.uk ) by Thursday 14th so that I can assemble it, thankyou!