Dundee University Rucksack Club

Minutes of Handover meeting 08/05/06, 8:30pm to 10:30pm

 

Present  

 

Dave Manson

Mhairi Martin

Julia Capper

Jon Bowyer

Allan McCulloch

Fiona Bangs

Katherine Fishwick

Sarah Brotherstone

Miriam Brown

 

 

Apologies

 

Andrew McKenzie

Sheryl Mitchell

Alexei Matveyev

 

 

President’s Report

 

1.1  Minutes of last meeting

 

These are pending

 

1.2 Sports Council Meeting

 

Kit

It has been suggested that Dundee University sports clubs should all have common colours.  This would be good because kit would cost less, however it would mean the clubs were less individual and that there would be a limited range of colours.

Kirsteen Cruikshank (Sports Development person for the Institute of Sports and Exercise)

There is a possibility that we could get funding for coaching e.g. First Aid.  This would be paid for by the sports union.  We will discuss the possibility of funding for the Winter Skills course in the next meeting.

 

1.3 DVD at the blues/colours dinner

 

 We featured heavily in this because we bombed them with photos and no-one else did.  The possibility of trying to introduce some blues/colours awards for DURC was raised, the only problem being what criterion we would use – perhaps long service/being on all the trips/climbing competitions.  We have a non-competitive atmosphere which is unusual for a sports club and makes it difficult for these awards but it was felt that this was valuable and something we would want to preserve.

 

Meets Secretary’s Report

 

2.1 Glen Brittle Hut

 

Received confirmation

 

2.2 Langangarbh

 

 The address has changed so we’ve got the cheque back.

 

2.3 CIC

 

No confirmation as yet.

 

2.4. Canoe Club

 

Mhairi has spoken to the 05/06 president of the canoe club about doing a First Aid course together and therefore getting more funding for it.  In the course of the conversation we were asked about our safety officer. (We don’t have one.) This was discussed and it was decided that having one person responsible for everyone else’s safety was impractical people should be sensible and look out for themselves.

 

Treasurer’s Report

 

3.1 AD Deposit

 

The 50% deposit on the AD has been paid.

 

3.2 Bus bills

 

There is an outstanding bus bill.

 

3.3 Money for next year’s committee

 

There will be plenty left over for next year’s committee.

 

3.4 Gear Store

 

Some of the Gear store stuff needs replaced.

 

Social Secretary

 

4.1 The Annual Dinner is basically full (32 coming with one space), there are a couple more people who might want to come (Andy Pat, Pete Williams et al.).  Up to 70 people can come for dinner but there is absolutely no possibility of people sleeping on floors.  There is a local campsite which might be made use of and we should tell people this.  Some people are taking their own cars instead of going on the bus.

 

The band are friends of friends, they will play from 8-12 and want paid on the night. A cheque would be the most sensible option.

 

An e-mail will be sent out to people so that they know what to bring (e.g. not sleeping bags.)

 

We will order what we want for dinner when we get there.

 

There are 6 other people already booked into some of the accommodation which is a bit of a shame for them.  We shall ask them to join us or they’ll have a totally hellish time.

 

Gear Secretary (though he wasn’t actually there so I’m not too sure who said this…)

 

5.1 Helmets

 

Our helmets are too old and getting a bit dodgy so we should replace them.

 

5.2 Tiso

 

The stuff we got from Tiso was brilliant but maybe in the future we should be a little bit more selective because some things are falling apart (e.g. Crampons).

 

5.3 Sport’s Union

 

The Sport’s Union want our addresses and projected expenditure.

 

New Vice-President

 

6.1 VP role

 

Julia would like to talk to Sarah about the role of VP and about some redundant blue folders.

 

6.2 Winter Skills Course

 

At least 7 places will be booked on the Winter Skills course.

 

6.3 Slide-Show

 

The slide-show will be after Fresher’s week.

 

6.4 First Aid Lecture

 

The First Aid Lecture hasn’t happened for two years so it’s very important and will be organised ASAP

 

6.5 Winter Safety Lecture

 

This will happen late October or early November and will be delivered by Roger Wild.  It will be a preamble to the Safety and Good Practice Seminar (18th-19th November).

 

New Gear Secretary

 

7.1 Gear Store

 

The gear store will be put on the website so that people know what’s there and what’s not.  It will be a bit like the library.

 

7.2 Kit for trips

 

We keep telling people what to wear and then being ignored (e.g. no jeans on trips), maybe we shouldn’t let people come if they’re not properly equipped. We will possibly try to get more sponsorship from Tiso.

 

 

New Social Secretary

 

8.1 Slide Show

 

Julia has started to collect photographs for this. Afterwards it was suggested that we have a three-legged pub crawl.  Julia pointed out that you need to get good ties or it hurts a lot.  We will discuss this further in the next committee meeting.

 

AOCB

 

9.1 Climbing Training

 

We will do the introduction to climbing course again.

 

9.2 E-mailing

 

The system will be changed so that e-mails to the whole club about arrangements will be received by anyone on the mailing list and messages between club members about going to the wall etc. will be posted on a forum on the web page.  This will be made more prominent so that people are encouraged to use it.

 

9.3 Photo Gallery

 

The photo gallery WILL work next year.

 

9.4 Website

 

The domain name needs renewed.  Jon will do this on his card and then write himself a cheque later.  If he can get it for longer then he will.

 

 

 

Date and time of next meeting:  7:30 Thursday 18th May 2006 at 2L 227 Perth Road.